Legal Executive Assistant

Legal and Business Affairs · London, London, City of
Department Legal and Business Affairs
Employment Type Full-Time Employee
Minimum Experience Mid-level

Who we are

The Blair Partnership is a literary and entertainment agency. We offer our clients a broad range of services including rights management, client representation and franchise management. As part of those services, we help to manage several companies on behalf of our client J.K. Rowling. Those companies are Pottermore and Bronte. These businesses benefit from shared resources and expertise provided by The Blair Partnership, but they are run by their own leaders.

There are three core pillars to The Blair Partnership’s business activity:

  • Franchise Management – which encompasses brand & franchise vision and strategy, creative strategy & direction, product development, brand management & comms for the Wizarding World franchise
  • Client Management - we represent a large and eclectic list of clients’ literary and entertainment rights portfolios and pursue commercial opportunities for them through deal making in the UK, US and internationally, partner management and backlist rights management.
  • Governance & support - we provide governance, resources and support to companies owned by J.K. Rowling. As part of that support, we cultivate close collaboration & strong, cohesive working practices between all the businesses.

Our vision remains to shape, nurture and grow the most imaginative and engaging brands for generations to come, working with our clients.

Our mission is to shape and connect stories to their audiences.

The Blair Partnership is proud to be an equal opportunity workplace where all talent and potential is valued. We welcome people of different backgrounds, experiences, abilities and perspectives and recognise the value that this adds to our business.



Overall purpose of the role

Legal Executive Assistant  to assist the Group General Counsel with all diary and administrative duties, maintaining a high standard of legal and office support across the Legal and Business Affairs team (team of 6). The role will also work closely other Executive Assistants, the Office and Facilities Manager and interact regularly with all departments in the business, therefore building relationships and partnerships is key.

 


What you'll be doing

  • Diary and inbox management, meeting organisation, projects and general administration for the Group General Counsel
  • Supporting the Legal and Business Affairs team with ad-hoc meetings and office support including meeting room bookings, document formatting and general administration
  • Arranging signatures of agreements / documents by clients and external partners, including the administration of the team DocuSign account
  • Contract and document management –filing and properly maintaining agreements, correspondence and working files across SharePoint and in-house systems, securely sharing with external partners and clients when necessary
  • General administration - Typing letters and agreements, arrange outgoing post and monitoring any departmental post that comes into the office
  • Managing and overseeing team systems and processes, including legal team shared calendars and inboxes, project trackers and collating agendas and documents for team meetings
  • Maintaining the highest level of confidentiality and practising discretion at all times
  • Any other ad-hoc office and administration tasks as required


 

What we're looking for

  • Previous experience as an executive assistant in a  legal team
  • Experience within the media / entertainment industry desirable
  • Excellent IT skills across Microsoft packages with a logical approach to system usage
  • Experience working across highly sensitive and confidential projects
  • Excellent organisation and administration skills with accurate typing and a high level of attention to detail
  • Has excellent timekeeping and prioritises work effectively on team and individual projects
  • Flexible, reliable, co-operative  with a professional approach to work
  • Able to adapt to various work situations both within the team and across the company, working as a positive, friendly and helpful team player
  • Interacts in good faith and demonstrates effective listening and problem-solving skills
  • Confident and self-motivated
  • High level of written and verbal communication skills
  • Proactive, supportive and able to suggest solutions for improved team working

 

What you can expect from us

  • Competitive Salary
  • Company Bonus Scheme
  • 33 days holiday (including bank holidays)
  • Group Pension Plan where we contribute 5%
  • Life Assurance of 4 times salary
  • Health Insurance (currently with Vitality)
  • Health Shield Cashback Plan
  • Harry Potter Franchise Partner discounts
  • Annual Creative Bursary
  • Season Ticket Loan
  • Cycle Scheme


Thank You

Your application was submitted successfully.

  • Location
    London, London, City of
  • Department
    Legal and Business Affairs
  • Employment Type
    Full-Time Employee
  • Minimum Experience
    Mid-level