Executive Assistant to 2 Board Directors (maternity cover)

Corporate · London, London, City of
Department Corporate
Employment Type Fixed Term Contract Employee
Minimum Experience Experienced

Who we are

The Blair Partnership is a literary and entertainment agency. We offer our clients a broad range of services including rights management, client representation and franchise management. As part of those services, we help to manage several companies on behalf of our client J.K. Rowling. Those companies are Pottermore and Bronte. These businesses benefit from shared resources and expertise provided by The Blair Partnership, but they are run by their own leaders.

There are three core pillars to The Blair Partnership’s business activity:

  • Franchise Management – which encompasses brand & franchise vision and strategy, creative strategy & direction, product development, brand management & comms for the Wizarding World franchise
  • Client Management - we represent a large and eclectic list of clients’ literary and entertainment rights portfolios and pursue commercial opportunities for them through deal making in the UK, US and internationally, partner management and backlist rights management.
  • Governance & support - we provide governance, resources and support to companies owned by J.K. Rowling. As part of that support, we cultivate close collaboration & strong, cohesive working practices between all the businesses.

Our vision remains to shape, nurture and grow the most imaginative and engaging brands for generations to come, working with our clients.

Our mission is to shape and connect stories to their audiences.

The Blair Partnership is proud to be an equal opportunity workplace where all talent and potential is valued. We welcome people of different backgrounds, experiences, abilities and perspectives and recognise the value that this adds to our business.

 

Overall purpose of the job

Provide comprehensive EA support to the Group Managing Director and Group Finance Director with a focus on making your Executives’ lives easier and smoother. Work closely with the E.A and IT teams of the company to maintain the high level of administrative support required by the business.


Summary of duties

  • Conduct extensive and proactive diary management
  • Manage travel and entertainment bookings including flights, visas, hotels & restaurant bookings ensuring budgets and travel policies are adhered to
  • Coordinate conference calls (domestic and international)
  • Act as gatekeeper and point of contact by screening telephone calls/emails
  • Upon request, draft responses/communication on behalf of the Group Managing Director and Group Finance Director
  • Create and/or circulate agendas and presentations for meetings
  • Take meetings in minutes as requested and circulate minutes in a timely fashion
  • Coordinate the preparation of meeting materials and distribution of advance materials to the relevant attendees as needed
  • Lead on E.A. team projects and establish common levels of quality and support  
  • Provide additional support to E.A. team as an when required
  • Support the wider finance team when required
  • Cover for the Founding Partner and Senior Leadership Team EAs and Facilities manager when required
  • Maintain and enforce office security standards
  • Arrange working lunches and related catering
  • Process expense reports
  • Assist with ad hoc tasks and projects as requested


Person specification

  • Able to work well in a team
  • Strong literacy and numerical skills
  • Experience of diary management, multiple diaries desirable
  • Friendly, approachable, professional and calm in stressful situations
  • Experience in managing multiple schedules in a fast-paced environment
  • Flexible and able to prioritise a changing ‘to-do’ list
  • Common sense, with a focus on making your Executives lives easier and smoother
  • Detail oriented, organised and accurate
  • Trustworthy and reliable
  • Confident and self-motivated
  • Articulate and a good communicator
  • Proficient in using MS Office, including SharePoint.
  • Able to work discretely and confidentially


What you can expect from us

  • Competitive Salary
  • Company Bonus Scheme
  • 33 days holiday (including bank holidays)
  • Group Pension Plan where we contribute 5%
  • Life Assurance of 4 times salary
  • Health Insurance (currently with Vitality)
  • Health Shield Cashback Plan
  • Harry Potter Franchise Partner discounts
  • Annual Creative Bursary
  • Season Ticket Loan
  • Cycle Scheme

Thank You

Your application was submitted successfully.

  • Location
    London, London, City of
  • Department
    Corporate
  • Employment Type
    Fixed Term Contract Employee
  • Minimum Experience
    Experienced